The services and devices
In the near future from the offices we’re not leaving — but they will become more comfortable. The trend in the personalization of the workflow is visible already now: job seekers increasingly prefer to work with a flexible schedule, and the number of solutions in the field of Desktop-as-a-Service — including mobility, enterprise applications, cloud services and sharing of equipment grows every year.

At Deloitte, for example, a mobile application fully coordinates the work of staff from the car Park to the schedule.

However, this does not mean that the use of the services for remote work or own devices will carry security threats to companies.

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For example, instead of the concept of BYOD (Bring Your Own Device — employee use of personal devices for work) is coming CYOD (Choose Your Own Device), in which the it Department or has additional protection for the equipment, personnel, or offers to employees to choose their own device.

Such a model, according to Gartner, implementing or going to implement about 74% of U.S. companies this year.

For example, the FDA food and drug administration (FDA) provides the inspectors with not only smartphones from different manufacturers to choose from, but also other devices — for example, the Apple Watch. And special software on the device only works on campus organizations — so the FDA prevents the threat of third-party intervention.

HVAC
Technology, smart ventilation, heating and air conditioning (HVAC) take into account the temperature outside and adjust to the preferences of your employees. In addition to the comfortable atmosphere, the system can affect the overall health of staff and reduce costs.
Serraview a recent study showed that only 42% of the booked meeting rooms do meetings, and mobile employees leave their jobs for more than half a day.

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Office spaces are empty, and the cost of electricity, heating and ventilation is only growing.
This problem can be solved not only HVAC system and occupancy sensors, and cameras. They can optimize the working space. For example, if the camera shows a large crowd of people on the aisle or in the negotiation, organization of the office changes and the room turns into the perfect workstation.

AI is Not only office space are getting smarter — avtomatiziruete and jobs of employees. With the growing popularity of individual intelligent assistants on the market began to appear, virtual secretaries based on artificial intelligence.
It’s not just chat-bots but real AI-system that is able to organize meetings, manage schedules, book meeting rooms and to reply to emails.

Such systems, develop and Konica Minolta is our AI system is called Cognitive Hub, it can be used not only to manage workflow and facilitate communication of project teams, but also as a tool for making business decisions.

Gadgets
The wearable device can also be a tool for the digitalization of the workplace. According to the Cornerstone study, three out of five respondents would like to use wearable devices if they are to help them in their work, and among employees-the Millennials, the figure is even higher — 66%.
Besides being a handy tool for tracking health, staff can monitor activity throughout the day, to calculate the most productive time periods and show the best results — and companies know it.

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In 2016 every third largest U.S. employer has offered its employees to use wearable devices, according to a survey Towers Watson Willis.

Augmented reality
If virtual reality is developed mostly in the computer games industry, the providers of augmented reality technologies are actively developing solutions for office. For example, researchers from the University of Bielefeld working on a solution that will be able to show the documents in a virtual environment — through AR glasses.

The development will help to sort files “by hand” on a real desktop, to view, make changes and save them.

Technology will not only work with digital documents, browser tabs and notes, but also optimizes the design — for example, in the design of buildings or the design of the cars.

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The solution will be able to show three-dimensional objects and manipulate them: zoom in, cut, remove and add new layers. In fact, it’s a 3D design, modeling and printing in virtual reality.
Beam, digital advertising and design Agency that uses AR as a tool for adaptation of new employees. AR headset to give them information on responsible persons, ongoing projects, the business organizations with which they work. The system helps beginners to understand how the company works and each Department and quickly integrate into the workflow.

Smart negotiating
The meeting is an integral part of office life and one of the reasons why we still work in offices. However, it soon keep us on the job negotiations will not be.

Recently, Microsoft introduced the concept of smart conference rooms, which can unite the participants, recognize their voice and to persons who shall keep a record of meetings, automatically record the agreement and send a letter with the results of the meeting.

Cortana analyses the speech within the meeting. Due to this, in the final follow-up will be highlighted the important points, and if you invite colleagues to call next week, the smart assistant will send an invitation by email and put a reminder in the calendar.

Why not now?
According to the study Worktech Academy, the main factor limiting the introduction of smart technologies for office, is their high cost. However, the potential of these technologies to reduce costs not only time but also material, and the overall strategy of digitalization is force the business to translate digital and internal processes.
Importantly, the new technologies were used as a single system in which center — cyber and physical security system. Who needs digital office ecosystem, if you go into your database is no more difficult than Equifax?
Materials on the subject:

“I just took home a pen, so what?” Why is theft of property in the office is a serious problem
6 tips on how to resolve the conflict in the office
We spent six months looking for office space in Moscow (and eventually found)
How robots help to monitor employees working outside the office
Office and chill: 10 verandas in Moscow offices

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